Many companies rely on physical documents and paper-based structures to complete daily operations. However, these techniques can increase carbon footprints and decrease efficiency. Over 67 million tons of paper waste is produced yearly, adding to global concerns about waste’s environmental impact. As a result, numerous businesses are shifting to more sustainable practices to limit environmental consequences and meet various compliance regulations.
One way to reduce a business’s carbon footprint is by transforming it into a paperless environment. Paperless workplaces replace all paper-based techniques with digital ones. By eliminating paper, your organization can accelerate operation, enhance data security, reduce environmental impacts, and more.
Learn more about the benefits of going paperless and how your business can get started.
A paperless workplace is a work environment that has minimal paper-based procedures. Instead, paperless environments use digital documents and online storage to complete processes and store data. Some paperless workplaces are entirely paper-free, while others use small amounts due to compliance requirements or other restrictions.
Paperless workplaces enforce rules that limit paper use. For instance, they might restrict the number of copies an employee can make or require electronic signatures instead of physical ones.
Paperless work environments use digital strategies for operations like:
By taking these measures, businesses limit their production of paper waste. They can also increase efficiency by making it easier to access, share, and organize files.
Transitioning to a paperless office can be significantly facilitated through Hyperautomation solutions such as Enterprise Content Management (ECM) and Capture Automation. These solutions provided by Salient Process can enable your organization to seamlessly shift from traditional paper-based processes to efficient digital workflows:
With Salient Process’ Enterprise Content Management (ECM) solutions, your company can centralize the management of digital content, allowing for streamlined access, collaboration, and utilization of information to support various processes and strategic objectives. This not only reduces the reliance on paper documents but also enhances overall efficiency by providing a structured digital environment.
Additionally, through Capture Automation, your organization can eliminate the challenges posed by unstructured or variable paper and electronic documents. This Hyperautomation capability identifies, categorizes, and extracts data from these documents, subsequently passing the extracted data and metadata for further processing. By automating this data extraction process, your company can efficiently digitize and convert paper-based information into digital formats, contributing to a paperless workflow.
Shifting to a paperless workplace can produce many benefits for businesses, including:
Switching to a paperless workplace requires a commitment of time and resources. Some companies become daunted by the time commitment and hesitate to start the process. However, the initial time and resources can lead to significant benefits that enhance your company.
Here are three tips for switching to a paperless workplace:
If you’re ready to get started, it’s often best to begin by evaluating your current processes. Identify the areas that generate the most paper waste and seek ways to decrease the output. For example, you might notice your organization prints all financial records and uses a filing cabinet to store them. You could cut back on the paper by finding storage software that holds your financial records.
You can also implement small changes to the rest of your workplace. Even slight adjustments can have a significant impact on paper waste and expenses. Incremental changes also help employees get more familiar with the paperless switch. For instance, you could take steps like:
While some adjustments are simple, large-scale digital shifts have more steps and often require more expertise. Our Automation Advisors can help you through each step of digitization, using their expertise to offer insights and recommendations.
They can help you identify areas of improvement and help your corporation implement these solutions to help align your processes to achieve your business goals. In addition, our Automation Advisors can provide ongoing support by answering questions after your paperless switch is complete.
A paperless environment decreases environmental impact, improves productivity, and benefits many other areas of office life. You can get started by using devices like scanners or limiting the number of pages employees can print.
If you’re ready to shift to a paperless environment, choose Salient Process today. Our team can analyze your organizational workflows and procedures, looking for ways to optimize efficiency, and recommends solutions based on your objectives and goals.
To get started with Salient Process, contact us today.